Chapter 14

Importance of Complete Documentation

One of the main reasons why the processing of your application can be delayed or even denied is -- incomplete documentation. It is very important for you to realize that the Visa Officer would initially rely on the documents that you submitted in assessing your application. He has no idea or clue who you are, what you educational or work background is. He is going to get to know you only through the documents that you will submit. You should try to impress the Visa Officer through you documentation.

You should be able to convince the Visa Officer that you deserve to come to Canada as an independent  immigrant.

You have to make a good impression to the Visa Officer through your documentation. Be very, very organized and complete.

We suggest that you consider these pointers when preparing your application form and other required documents:  

1.   Print all the application forms, this is going to be your “rough draft” 

2.   Fill-up the application forms using a pencil so that you can easily make changes.

3.   Read and re-read . Don’t rush. Be sure that you are satisfied with the way you answered and filled-up all the forms.

4.   Check your English, grammar and spelling. If you are not sure of anything that you have written, refer to a dictionary or ask someone who knows better. Remember, you will be given points based on your proficiency in English.

5.   Print a new set of application forms. You can now start filling-up this new set of application form by copying the information in your “rough draft” application form in step # 1. You should complete the form by typing or printing clearly. Don't forget to sign your application form. If you need more space to answer any questions, you can attach separate pages using white paper.

6.   When submitting the all the other required documents detailed in the Checklist, be sure that these are readable. Unclear copies or photocopies of any documents could be very annoying to anyone not only the Visa Officer. You bet, the Visa Officer might not even look at these "unreadable" documents. Remember, all documents should have an English translation.

7.   Comply with the photo requirements.  

      Always remember, it is an offense under the Immigration Act to knowingly make a false statement or misleading statement in support of an application for permanent residence. After you have signed the application form, it becomes a legal document. 

      If any information should change before you land in Canada, you must write a letter to the Visa Officer informing them of the exact changes. This may include but not limited to changes like  the birth of a child, marriage, divorce, separation, death of  any of the applicants.

 

What passports are not acceptable?

Diplomatic, official, service or public affairs passports cannot be used when immigrating to Canada. You must have a valid regular or private passport  before you go to Canada. Not that  validity of your visa may be affected by the validity of your passport. You and your dependants must have passports or travel documents that are valid. If any documents are soon to expire, you should renew them even before submitting your application.

    There is nothing wrong by asking someone that you absolutely trust to look into your application form and documentation. Get a second pair of eyes to look into them just to be sure that everything else is understandable, readable and organized.